Submit a booking request for manager approval
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When your organization runs the manager-assign booking mode, you tell a fleet manager when you need a vehicle and why, and the manager picks the vehicle for you. This article shows a Driver how to submit that booking request.
Before you start
- You need a driver profile in MobilityManager. If the system cannot find one for your account, submitting a request fails with "Driver profile not found for current user".
- You do not choose a vehicle. In this workflow the request holds only a time window and a purpose; a fleet manager assigns the actual vehicle later.
Submit a booking request
- Open the booking requests area and start a new request.
- Enter the requested start time and requested end time for the period you need a vehicle.
- Enter a purpose. This field is required and helps the manager decide which vehicle fits (for example, "Kundentermin München" or "Materialtransport Baustelle").
- Optionally add notes with anything the manager should know (passengers, load, preferred pool).
- Submit the request.
On success the request is created with the status PendingManagerAssignment and you receive a request number. No vehicle is reserved yet.
Rules that are enforced
| Rule | What happens if it fails |
|---|---|
| Both start and end time are required | "Start time and end time are required" |
| End time must be after start time | "End time must be after start time" |
| Start time cannot be in the past | "Cannot create request in the past" |
| Purpose must not be empty | "Purpose is required" |
Note: Times are stored in UTC. Enter them in your local working time as usual; the system normalizes them so the "not in the past" check and the reserved window are correct regardless of your device's time zone.
What happens next
- Your request appears in the fleet manager's approval queue, sorted by requested start time.
- A manager reviews it and either assigns an available vehicle (your request becomes Approved and a confirmed booking is created) or rejects it with a reason.
- You are notified of the outcome, and the assigned vehicle's licence plate appears on your request.
Tip: While a request is still PendingManagerAssignment you can cancel it yourself. Once it has been approved, the request is closed and you would instead cancel the resulting booking.
Related
- Track and cancel your booking requests
- The manager-assign booking workflow explained
- Notifications sent on booking events
- How auto-assignment chooses a vehicle
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