Creating and editing a driver profile
This article explains how a driver profile (Fahrerprofil, the tenant-scoped driver record) comes into existence in MobilityManager and how to keep its details up to date. Driver profiles are not created from a blank form; they are provisioned from the underlying user account and the Driver role.
What a driver profile is
A driver profile is a record inside your tenant database that represents one person who may book and drive vehicles. It is linked to a user account in the shared system database by a user ID, so one person has exactly one driver profile per tenant. Each profile holds:
| Field | Notes |
|---|---|
| First name / Last name | Mirrored from the user account; required |
| Kept in sync with the user account | |
| Phone | Optional |
| Licence number / Licence expiry date | Optional flat fields, superseded by the structured Führerscheinkontrolle (driver's licence check) |
| Active | Whether the driver takes part in pool and booking flows |
Creating a driver profile
Because a profile is tied to a user, you create one by assigning the Driver role to an existing user account. This requires role-management permission (typically a SystemAdmin, or a FleetManager granted that permission).
- Make sure the person has a user account in your tenant.
- Assign the Driver role to that user.
- The system automatically creates the matching driver profile in your tenant, copying the name and email from the user account.
Note: There is no separate "add driver" form. If you assign the Driver role and a profile already exists, the existing profile is reused rather than duplicated.
Editing profile details
The name and email on a driver profile are owned by the user account and are synchronised automatically. To change them, update the user's first name, last name, or email in user management; the driver profile picks up the new email on the next sync and backfills any missing name fields.
Tip: For licence data, use the Führerscheinkontrolle (driver's licence check) profile rather than the flat licence-number field. The structured licence profile is the authoritative source and is what compliance checks rely on.
What editing does not change
Editing the profile does not change which pools a driver can use. Pool access is managed separately through driver-to-pool assignment. Similarly, deactivating a driver is handled through the user account rather than by editing profile fields directly.
Related
- How a driver profile is auto-created for a user
- Deactivating a driver
- Assigning drivers to a pool
- Viewing pool membership
