Insurance policy fields reference
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This reference explains every field on an insurance policy in the Versicherung module, so you know exactly what to enter and what each value means. Viewing policies requires versicherung:view; editing them requires versicherung:manage.
Identification and coverage
| Field | Meaning |
|---|---|
| Policy number | The contract's unique identifier within your organisation (up to 100 characters), for example HV-2026-00142. Required. |
| Coverage type | The kind of cover. Required. Supported values include Haftpflicht (third-party liability), Vollkasko (comprehensive), Teilkasko (partial cover), GAP, Flottenversicherung (fleet insurance), Insassenunfall (passenger accident), and Rechtsschutz (legal protection). |
| Insurer | The insurance company underwriting the policy, chosen from active insurers. Required. |
| Broker | Optional insurance broker (Makler), linked from your CRM partners. |
| Contract reference | Optional free-text reference to the underlying contract (up to 200 characters). |
Vehicle scope
| Field | Meaning |
|---|---|
| Primary vehicle | The single vehicle for an individual policy. Leave empty for a fleet-wide policy, then add vehicles as assignments instead. |
Term and renewal
| Field | Meaning |
|---|---|
| Start date | When cover begins. |
| End date | When cover ends. Must be later than the start date. |
| Renewal date | Optional date the next renewal is expected. Used to flag the policy as expiring soon. |
| Auto-renew | A flag noting that the contract renews automatically. It is carried over when you renew the policy. |
Premium and financials
| Field | Meaning |
|---|---|
| Annual premium | The yearly premium in EUR. Cannot be negative. |
| Payment frequency | How premiums are billed: Monthly, Quarterly, SemiAnnual, or Annual. Defaults to Annual. |
| Deductible | The Selbstbeteiligung (excess) in EUR that you bear per claim. Cannot be negative. |
| Coverage limit | Optional maximum payout in EUR. If entered, cannot be negative. |
| Coverage details | Optional structured detail about sub-limits and exclusions (up to 4000 characters). |
Status
The status field describes where the policy sits in its lifecycle:
- Active - in force. All newly created policies start here.
- Pending - not yet in force.
- Suspended - temporarily paused.
- Expired - term has ended; set automatically on the old policy when you renew.
- Cancelled - terminated; set when you cancel the policy.
Note: You cannot set the status on the create form - a new policy is always Active. To change it, edit the policy afterwards, or use the dedicated renew and cancel actions.
Notes and reference counts
The Notes field holds free text (up to 2000 characters). On the policy detail view you will also see read-only counts that the system maintains: the number of linked claims, active certificates, and pending premium payments.
Tip: Use the coverage limit and deductible together so reports and the dashboard's average-deductible figure reflect your true exposure.
Related
- Add an insurance policy for a vehicle or fleet
- Link an insurance policy to vehicles
- Renew or cancel an insurance policy
- What the insurance module manages
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