How inspection reminders are generated daily

This article explains how the system produces statutory inspection reminders automatically each day, what triggers them, and what the notifications look like. Reminders are generated by a background job; no manual step is required.

A daily background job

An inspection reminder job runs automatically once every 24 hours. It is scheduled to run at 07:00 UTC, then repeats daily. Because it is a background process, reminders are produced whether or not anyone is logged in.

What the job checks

The job processes every active tenant. For each tenant it looks at all active vehicles that have a next inspection date set, and selects those whose inspection falls due within the tenant's reminder threshold:

• The threshold is the tenant's inspection reminder days-before setting, which defaults to 30 days.
• A vehicle qualifies when its next inspection date is on or before today plus the threshold — this includes vehicles already overdue.
• Vehicles with no inspection date, and inactive vehicles, are skipped.

What the notification says

For each qualifying vehicle, the job creates an in-app notification for the relevant recipients. The wording adapts to the tenant's regulatory framework, so the label reads HU, §57a, or MFK:

• Title — for example "HU Due Soon".
• Message — for example "Vehicle W-12345: HU due in 12 days". The days figure counts from today to the due date, so an overdue vehicle shows a negative value.
• The notification links back to the vehicle it concerns.

Note: These inspection reminders are delivered as in-app notifications to fleet managers. They are separate from the maintenance plan reminders produced by the Wartungsplanung module, which track recurring services rather than statutory inspections.

Where the data comes from

The job reads the next inspection date directly from each vehicle's Fahrzeugakte (vehicle file). Keeping that date current is therefore what keeps the reminders correct — if a date is stale, the reminder will keep referencing it; if it is cleared, the vehicle stops appearing.

Same data, on demand

You do not have to wait for the daily run to see what is coming. The Inspections Due Soon widget applies the same threshold logic on demand, listing active vehicles due within the window sorted by the soonest, with days remaining and the country-specific label.

Tip: If your team needs more lead time, ask a SystemAdmin to raise the inspection reminder days-before value. A larger threshold surfaces vehicles earlier in both the daily reminders and the dashboard widget.

Related

• Who receives reminders and how to acknowledge or dismiss them
• Recording inspection due dates on a vehicle
• Tracking statutory inspections: HU, §57a and MFK
• How maintenance plan reminders work