Per-vehicle utilization metrics
This article explains the per-vehicle utilization view, which ranks every active vehicle by how hard it is working and shows the full set of metrics behind each vehicle's score.
Where the Utilization dashboard summarizes the whole fleet, the per-vehicle view is the drill-down: one row per active vehicle, ranked by composite utilization from highest to lowest. It requires the View reports permission (reports:view-all), granted to FleetManager and SystemAdmin by default.
How the list is ordered
Vehicles are sorted by their composite utilization percentage in descending order, so the busiest vehicles appear at the top and the quietest at the bottom. Only active vehicles are included; inactive vehicles are omitted.
What each row shows
| Field | Meaning |
|---|---|
| License plate, brand, model | Vehicle identity. |
| Utilization (composite) | Headline score: 60% time utilization + 40% year-to-date mileage. |
| Time utilization | Share of the lookback window the vehicle was booked. |
| Year-to-date mileage | Mileage consumed against the annual allowance this anniversary year. |
| Projected year-end mileage | Where the vehicle is trending against its annual cap. |
| Lifetime mileage | Odometer against the full contract-period budget. |
| Current odometer | Latest recorded reading. |
| Annual mileage allowance | The vehicle's allowed annual mileage. |
| Contract start / anniversary year start | Contract anchor and the start of the current anniversary year used for year-to-date figures. |
| Expected service years | Years used for the lifetime budget (vehicle value, else tenant default, else four). |
| Acquisition type | Owned or Leased. |
| Status | NearMileageLimit, Saturated, Underutilized, or Normal. |
Choosing the lookback window
The per-vehicle view accepts a lookback days parameter that sets the window for the time and mileage measurements (default 30 days, maximum 365). A longer window smooths out short quiet periods; a shorter window reacts faster to recent changes. The window you choose applies to every vehicle in the list.
Reading a single vehicle's picture
Read the composite alongside its components rather than in isolation:
- High time, moderate mileage — the vehicle is booked often for short trips; well used but low distance.
- Low time, high projected mileage — booked rarely but for long distances; watch the annual cap even though it looks idle by time.
- Low on both — a genuine under-utilization candidate.
- Lifetime near or above 100% — the vehicle has consumed most of its whole-contract mileage budget; consider replacement planning.
Tip: A leased vehicle trending toward its year-end mileage cap can trigger excess-mileage charges. Sort by projected year-end mileage in your mind (top of the list combined with a NearMileageLimit status) and act before the anniversary year closes.
Note: The composite here matches the dashboard's headline exactly, so a vehicle's position in this ranking is consistent with the averages and counts shown on the Utilization dashboard.
Related
- How fleet utilization is calculated
- Reading the utilization dashboard
- Identifying under-utilized vehicles
- KPI and metric definitions
