Review and confirm OCR-extracted data
After you submit a document to OCR intake, the extracted data waits for you to review and confirm it. This article explains the OCR result view, how confirmation creates a draft penalty notice (Strafmandat), and what you still need to fill in afterwards.
Open the OCR result
Once the OCR job reaches completed, open its result. The view lists every extracted field with:
- the field name (for example the Aktenzeichen, amount, violation date, vehicle plate, location, or authority name),
- the extracted value, and
- a confidence score for that value.
You also see the job status, the source document, and the created and completed timestamps.
Tip: Sort your attention by confidence. A high score means the extractor is fairly sure; a lower score is your cue to compare the value against the original document before you accept it.
Confirm the extracted data
- Check each extracted value against the scanned notice.
- Correct any value that is wrong or that came back with low confidence.
- Submit the confirmed fields.
The job must be in completed status to confirm. If it is still processing or has failed, confirmation is rejected with "OCR job has not completed processing," so wait for extraction to finish or re-submit the document.
What confirmation creates
Confirming creates a new penalty notice as a draft in Intake status, with an internal ID in the form OCR-<date>-<code>, for example OCR-20260706-A1B2C3D4. The confirmed fields are mapped onto the notice as follows:
| Confirmed field | Maps to |
|---|---|
| violation_date | Date the offence occurred |
| aktenzeichen | Authority case reference |
| location | Location |
| amount | Fine amount |
The action is recorded in the audit trail as an OCR result confirmation, so there is a traceable link between the document and the notice it produced.
Finish the draft
Because confirmation maps only the case reference, date, location, and amount, the draft is intentionally incomplete. Fields such as the vehicle and country are not set by OCR, and the violation type is recorded as ocr_imported as a placeholder. To make the notice complete:
- Open the draft notice from the mandates list.
- Set the correct violation type.
- Select the vehicle the notice was issued against.
- Enter the two-letter country code (and international authority details if the notice is foreign).
- Save. The edit enforces the same required-field rules as manual creation.
Note: Do this while the notice is still in a non-terminal status. Once a notice is resolved, it can no longer be edited.
Related
- Capture a notice by OCR scan or upload
- Correct an imported or captured penalty notice
- Required fields on a penalty notice
- Create a penalty notice manually
