The Driver Portal (WebRes): Reservations, Logbook and Reports
Login
On the FMWeb start page, drivers choose "Als Fahrer anmelden" (Log in as driver), then their client, user and password. (Back-office users choose "Als Anwender anmelden" / Log in as user.) A driver's credentials are managed by the fleet manager in the driver record ("Kennwort zurücksetzen" / Reset password).
What drivers can do in the portal
Reserve a vehicle
Under Neue Reservierung (New Reservation), drivers book a pool vehicle. Depending on the client setting, the booking works in two ways:
- The driver selects a vehicle themselves from the available pool vehicles, or
- The driver submits a request (period, purpose, destination) – the WebRes manager in the back office assigns a vehicle later.
Confirmations run by e-mail (template area "WebRes", Article 03); recipients can confirm or decline a reservation directly via the links in the e-mail, without logging in.
Additional functions
- Dashboard: Overview of one's own reservations; reservations can be edited
- Fahrtenbuch (Logbook): document trips with mileage (if enabled)
- Fahrzeugauslastung (Vehicle Utilization): utilization overview of the pool vehicles (if enabled)
- Profil (Profile): maintain one's own data
Vehicle report
Via Fahrer Rückmeldung (Driver Report), drivers report without going through the office:
- Kilometerstand (Mileage) – important for consumption figures and leasing projections!
- Refuelling/charging – for fuel type "Strom" (Electricity) including the charging location (Home / Work / Public); home charging feeds into the Heimlade billing (Article 12)
- Damage – with a description
- Tyre change – confirmation of the seasonal change
The back-office side
- WebRes Buchungen (WebRes Bookings) (
/applications/users/webres, permissionwebres.view): view open reservations and assign vehicles. The menu item shows the number of open bookings as a badge. - Fahrermeldungen (Driver Reports; inbox, permission
processing.inbox): review and approve incoming reports (mileage readings, damage, refuelling/charging, tyre changes). Only upon approval do these become receipts, damage records or Heimlade sessions. - Systemadministration → WebRes Einstellungen (System Administration → WebRes Settings): booking mode (driver selects vehicle vs. manager assigns) and further portal options per client.
- E-Mail Einstellungen → Poolfahrzeugdisposition (E-Mail Settings → Pool Vehicle Dispatch): mail dispatch and template for reservation e-mails.
Frequently asked questions
A driver does not see the logbook/utilization. These areas can be enabled per client and are partly licence-dependent - check the WebRes settings and the licence scope.
Reservation mails don't arrive. Check the Poolfahrzeugdisposition (Pool Vehicle Dispatch) settings (activation + template) and the general mail diagnosis (Article 07).
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