Reisekosten: Viewing Trips with Private and Business Kilometres
Overview
The Reisekosten (Travel expenses) overview (/applications/travelExpenses/overview) lists the recorded trips with their private and business kilometres – the basis for travel-expense and private-use accounting. The view is a pure evaluation: the data comes from the Flottenmanager (Fleet Manager) database of your client (Mandant) and is filtered, grouped and viewed here.
Important: the module appears only if it has been activated for your client (Mandant). Without activation, the menu item is missing even when the permission is present.
Activating Reisekosten for the client
- Open Systemadministration → Einstellungen (System administration → Settings) (
/applications/settings/webSystem) – requires thesystem.settingspermission. - Tick the "Reisekosten anzeigen?" (Show travel expenses?) checkbox.
- Speichern (Save). The Reisekosten menu item then appears in the main menu for all users with the
travel_expenses.viewpermission.
The setting applies per client (Mandant) – in a multi-client environment you enable the module for each client individually.
The overview in detail
The table shows, per trip:
| Column | Content |
|---|---|
| Fahrer (Driver) | name of the driver |
| Kennzeichen (Plate) | vehicle used |
| Datum (Date) | date of the trip |
| Kilometer Privat (Private kilometres) | privately driven kilometres |
| Kilometer dienstlich (Business kilometres) | business kilometres driven |
| gesamt gefahrene Kilometer (Total kilometres driven) | sum of private and business (calculated automatically) |
| Kilometer Start / Kilometer Ende (Start / End odometer) | odometer reading at the start and the end |
Using the Excel-style column filters you narrow down the list (e.g. to a driver or a period); with grouping you combine the trips, for example per driver or vehicle – handy for monthly accounting.
Frequently asked questions
The "Reisekosten" menu item is missing – why? Two conditions must be met: the client setting "Reisekosten anzeigen?" is activated and your user has the travel_expenses.view permission (article 18). If either is missing, the item is hidden.
Can I edit entries here? No, the overview is read-only. It serves to review and evaluate the recorded trips.
Where are fuel and other vehicle costs evaluated? Vehicle-related costs are in the Belege overview (article 62); costs with no vehicle are under Gemeinkosten (article 60).
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