Processing Mileage and Fuel Receipt Reports
Mileage reports
The card shows the reported mileage directly next to the reading currently stored for the vehicle and the last mileage update – so you can spot outliers at a glance.
- Verarbeiten (Process): the vehicle's mileage is updated to the reported value. Up-to-date mileages are important for consumption reports and the leasing projection (article 13).
- Verwerfen (Discard): the message is rejected (optionally with a reason for rejection) – the mileage is not changed.
Fuel receipt reports
The card shows the reported data: Kraftstoffart (fuel type: Diesel, Benzin, Super, Strom, Erdgas, AdBlue), Liter (litres) or, for electricity, kWh, Kosten (costs), refuelling date, mileage, filling station, as well as the Volltankung (full tank) and Ausland (abroad) flags. An attached receipt photo can be enlarged in the dialog with a click.
In the processing dialog you confirm or correct the refuelling date, mileage, quantity (litres/kWh), costs and abroad flag under "Freigabe-Informationen" (Release information). With "Verarbeiten" (Process):
- A new receipt is created in the system (for fuel type "Strom" / electricity, an electric receipt with a kWh quantity, article 11).
- The vehicle's mileage is additionally updated to the reported reading.
Special case: home charging (electricity + charging location "Zuhause")
If the driver reports a charge with fuel type "Strom" (electricity) and charging location "Zuhause" (At home), the dialog marks the message with the "Heimladung" (Home charging) chip and behaves differently:
- Instead of the costs, the kWh quantity is the mandatory entry; the cost field is omitted (the driver has paid privately).
- On release, no cost receipt is created but a Heimlade session (home-charging session) instead. The note in the dialog reads: "Heimladung: Es wird kein Kostenbeleg angelegt. Die freigegebenen kWh fließen in die monatliche Heimlade-Abrechnung und werden dem Fahrer erstattet." (Home charging: no cost receipt is created. The released kWh feed into the monthly home-charging settlement and are reimbursed to the driver.)
- The electric receipt is created only later, when the monthly settlement is posted – so nothing is counted twice. The complete reimbursement process (BMF rule, 34 ct/kWh) is described in article 12.
For home charging too, the reported mileage is applied to the vehicle.
Frequently asked questions
The Process button is greyed out. Mandatory entries are missing: date and mileage always; additionally the costs (normal refuelling) or a kWh quantity greater than 0 (home charging).
An older message without a charging location – how is it handled? Messages without a charging location are treated as public charging and, on release, produce a normal (electric) receipt.
Can I simply correct incorrect values? Yes – the release fields are editable; the values that are saved are the ones you confirm, not necessarily the ones reported.
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